Privacy

Your Privacy at EasyErgo

At EasyErgo, we take privacy and data protection seriously. Our tools are designed to support workplace well-being while ensuring that all personal and organizational data is handled securely, transparently, and in line with applicable data protection regulations, including the GDPR.

What Data We Collect

Depending on how you use EasyErgo products (the EasyErgo Android app, EasySense sensors, and the EasyErgo Dashboard/Server), we may collect and process:

• Account information such as email address, name, organization, and role.
• Assessment data such as images, videos, sensor readings, task descriptions, notes, scores, and reports created during ergonomics evaluations.
• Technical and usage data such as device type, operating system, app version, and basic usage logs to improve stability, performance, and user experience.

We do not sell your data to third parties. Data is only shared with service providers when necessary to operate our services (for example, secure cloud hosting) or when required by law.

How We Use Your Data

We use the data we collect for the following purposes:

• To provide and maintain the EasyErgo services you use, including storage of assessments, images, sensor data, and reports.
• To support ergonomics work by enabling analysis, documentation, and reporting of workplace assessments.
• To improve our tools and user experience, for example by understanding how features are used and identifying issues or bottlenecks.
• To provide customer support and respond to questions or technical issues.
• To ensure security and reliability, including preventing misuse and protecting data integrity.

We apply appropriate technical and organizational measures, such as encryption and access control, to keep your data safe.

Legal Basis & Data Responsibility

Where the GDPR applies, EasyErgo AB typically processes personal data on the basis of:

• Legitimate interest in providing and improving our ergonomics tools and services.
• Contractual necessity when we provide services under an agreement with you or your organization.
• Consent when explicitly required for specific features or data processing activities.

In most professional settings, your organization acts as the primary data controller for assessment content (evaluations, notes, and images), and EasyErgo AB acts as a data processor providing the platform. We can adapt to specific data processing agreements where required.

Data Retention

Data is retained for as long as it is needed to provide the services you use, fulfill contractual or legal obligations, or as agreed with your organization. You can request deletion of your data at any time (see below), and we will respect applicable legal and contractual requirements when processing such requests.

Your Rights

As a data subject under the GDPR and similar regulations, you have the right to:

• Access the personal data we store about you.
• Request correction of inaccurate or incomplete data.
• Request deletion of your personal data, subject to legal and contractual obligations.
• Restrict or object to certain types of processing.
• Withdraw consent where processing is based on your consent.

If your EasyErgo account is provided through your employer or organization, some requests may need to be handled together with your local administrator or contact person.

Requesting Data Deletion

You can contact us at any time to request the deletion of all data associated with your account or organization that we control.

When you submit a deletion request, we will:

• Confirm your identity or authorization for the account/organization if needed.
• Delete the relevant data from our active systems, unless we are legally required to retain some records.
• Provide a confirmation once the deletion is complete.

We are committed to handling deletion requests promptly. In normal cases, we will remove your data within 7 days from the moment we confirm your request. If exceptional circumstances require longer (for example, legal obligations or backup processes), we will inform you and explain the reason.

How to Contact Us

For any questions about privacy, data protection, or to request access, correction, or deletion of your data, you can contact us using the details below:

Email (privacy & data requests): privacy@easyergo.co
General contact: aitor.easyergo@gmail.com

EasyErgo AB
Skövde, Sweden

We may update this privacy section as our services evolve or as regulations change. The latest version will always be available on this page.